FLCC / OFFICE & DEPT. DIRECTORY / REGISTRAR

Services

On this page:
[Application for Graduation ] [Application for a Second Degree] [Change of Advisor/Request an Advisor] [Change of Degree] [Change of Name, Address] [Cross Registration] [Course Cancellations] [Course Drop/Adds] [Enrollment Verification] [FERPA (Family Education Rights and Privacy Act)] [Registration for Classes] [Senior Citizen Audits] [Transfer Evaluations] [Transcript Requests]

APPLICATION FOR GRADUATION

Please visit the applying for graduation web page for detailed information on graduation.

APPLICATION FOR A SECOND DEGREE

Currently enrolled students should complete the Application for a Second Degree form (available in the Registrar’s Office) obtain the appropriate approval signatures, and submit it to a staff member at the Registrar’s Office. Upon receipt of a completed and approved form, the second degree program will be recorded on the student’s record and the student be notified.

CHANGE OF ADVISOR/REQUEST AN ADVISOR

At the time of initial enrollment, all full-time students are assigned an advisor in their degree area. Students wishing to request a change of advisor, may do so by completing a Change of Advisor form which is available at the Registrar’s Office or at the main office of the Newark or Geneva centers.

CHANGE OF DEGREE

Students wishing to change their degree program should complete the form available for this purpose in the Registrar’s Office. Obtain the appropriate approval signatures and submit it to a member of the Office staff.

CHANGE OF NAME, ADDRESS

Forms are available at the Registrar’s Office for your convenience in providing updated information on your name or address. Please note: For change of name, a copy of your social security card with the change indicated must be submitted.

CROSS REGISTRATION

As a member of the Rochester Area College, Inc. (RAC), Finger Lakes Community College participates in the cross-registration program. Any full-time matriculated student at FLCC is entitled to register (without additional tuition) in courses offered by any of the member colleges of RAC. Additional information on cross registration is available in the College catalog. Forms for cross registration are available at the Registrar’s Office.

COURSE CANCELLATIONS

Finger Lakes Community College reserves the right to cancel courses due to inadequate enrollment. If you should register for a course that is cancelled, you will be notified of the cancellation. Full tuition refunds will be made if the College cancels the course and you cannot substitute a suitable course.

COURSE DROP/ADDS

There are scheduled drop-add times in which you may change your original class choices by dropping a course you are registered for and/or adding a new one. The drop-add period begins on the Monday following the pre-registration period for a semester. Drop/add forms completed prior to the start of a semester do not require an instructor’s signature. Drop/add forms completed after the semester begins must have the instructor's signature before they will be processed.

There are deadlines associated with the drop and add process. Check the College calendar for the deadline for specific terms.

ENROLLMENT VERIFICATION

FLCC participates in the National Student Clearinghouse. Monthly electronic reports of enrollment status are submitted to the Clearinghouse for transmission to lenders. You may check your information as submitted to the Clearinghouse at www.studentclearinghouse.org/students/deferment_process.htm. If you need to verify your enrollment at Finger Lakes Community College take or mail your forms to the Registrar’s Office for completion. Forms for Enrollment Verification are available at the Registrar’s Office or at the Newark and Geneva Extension sites.

FERPA (Family Education Rights and Privacy Act)

Pursuant to the requirements of the Family Education Rights and Privacy Act (FERPA), the following policies apply to student educational records. The policies are administered under the authority of the Dean of Student Services.

FLCC has adopted policies that ensure student rights as identified in the Family Educational Rights and Privacy Act (FERPA). This legislation affords students certain rights with respect to their educational records. They are:

1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.

Students should submit to the Registrar, written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the Registrar does not maintain the records, the Registrar shall advise the student of the correct College official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading.

Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interest. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including Campus Safety personnel and health staff); a person or company with whom the College has contracted (such as an attorney, , auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

 

Upon request, the college discloses education records without consent to officials of another school in which a student seeks to or intends to enroll.

 

The College designates the following as Directory Information and will release it without prior written consent unless the student has informed the College in writing during the annual notification period* that he/she does not want his/her directory information released. This Directory Information includes: Name; Address; E-mail Address; Telephone Number; Photograph or Likeness; Date and Place of Birth; Major Field of Study; Participation in Officially Recognized Activities and Sports; Weight and Height of members of Athletic Teams; Dates of Attendance at FLCC; Degrees, Certificates and Awards Received; the most recent previous educational agency or institution attended by the student.

1. The right to file a complaint with the US Department of Education concerning alleged failures by Finger Lakes Community College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

REGISTRATION FOR CLASSES

Early pre-registration periods are open to students currently enrolled at the college to permit them to register for courses in advance of the general public. Currently enrolled students receive a mailing informing them of their preferred registration date. Students who are enrolling for full-time study must have an advisor’s signature to register.

Information on general registration dates is available in college course publications.

SENIOR CITIZEN AUDITS

Community colleges may permit persons sixty years of age or over to audit courses given therein without tuition, examination, grading or credit therefore upon a space available basis. This auditing privilege is restricted to courses that are offered for college credit.

Any materials or supplies needed for a class that is not covered by normal tuition will be the responsibility of the senior citizen. FLCC welcomes senior citizens on a space available basis. To register, or for further information, contact the Office of Community Education at (585) 394-3500 x7660.

TRANSFER EVALUATIONS

FLCC’S transfer policy allows students who have accumulated credit at other accredited post-secondary institutions or through other non-traditional means (testing programs, military experience, etc.) to apply that credit towards certificate and degree programs. An official transcript of the prior credit earned must be received before transfer credit will be granted. Upon evaluation of the official transcript, the student will be notified in writing of courses accepted toward their FLCC degree program.

To receive credit for training while in the military and/or credit for positions held in the military, submit a copy of your DD-214, military transcript, or evaluation of credits done by the American Council for Education (ACE).

Students enrolled in Degree Programs must complete at least 32 credits at FLCC. Students enrolled in Certificate Programs must complete at least 12 hours at FLCC.

TRANSCRIPT REQUEST

Please visit the transcript request web page for detailed information on requesting transcripts