Supervisor Responsibilities

Planning

1. Prior to each semester, or break period, the Financial Aid Office will send a Federal Work Study (FWS) Request Form to all departments. The supervisor should use that form to request the placement of work study students within the department. Requests for specific student employees would be made on this form.
2. Additional requests may be made to the Financial Aid Office during the year. Eligible students will continue to be referred as they are available and funding permits.
3. A department should not request more work study students than it needs.
4. Although the Financial Aid Office does not solicit requests for break periods, a department may request coverage. This should be done in writing.

Placement

1. Students we feel may be able to meet your needs will be referred to you for consideration by the Financial Aid Office.
2. Supervisors should interview prospective FWS students for suitability for the job to be performed. Besides meeting your requirements (special skills, availability for work), the student must have the proper FWS Authorization form from the Financial Aid Office which indicates the number of hours he/she may be employed per week, the dates of employment and the dollar amount of the award. Students without such authorization should be referred directly to the Financial Aid Office before further consideration can be given for employment.
3. Students not meeting the requirements for a job should be advised and should return to the Financial Aid Office for placement in another position. Check "not hired" on the authorization form and sign.
4. If a student is acceptable for employment, the supervisor should sign the authorization form, check "hired", and give the gold copy to the student. The supervisor keeps the pink copy and the student returns the white and yellow copies to the Financial Aid Office.

Time Cards

1. When you, the supervisor, sign a time card, you are indicating that the student worked for those hours. Therefore, you must be responsible for the hours indicated by the student.
2. Supervisors are required to complete and sign all time cards.
3. Supervisors are responsible for seeing that time cards are turned into the Payroll Office bi-weekly. Students are not to deliver their own time cards. Any College employee may deliver the time cards. A late time card will result in an additional two-week delay in payment. Any complaints concerning such matters will be referred to the supervisor.