FLCC Employee E-mail Use Policy
Access to FLCC Electronic Messaging facilities (includes Employee E-mail) is granted to members of the college community to conduct College business/instruction with the understanding that such access is a privilege and carries with it certain responsibilities. All applicable Federal and New York State laws will be enforced. FLCC is not responsible for restoring lost data due to user mismanagement. Employees of FLCC who apply for and are granted a computer account for access to FLCC network computer resources are solely responsible for any misuse of that account. Passwords should never be given out to other users or written down. Each user is responsible for the security of their own password.
FLCC electronic messaging facility users must comply with the following rules. No set of rules can cover every contingency, and the rules will be revised and updated on an as needed basis. The act of non-compliance with the FLCC Employee e-mail use policy constitutes misuse. The penalty for misuse of FLCC electronic messaging facilities can include loss of access to all or some of FLCC computing resources.
Acceptable Use
FLCC Employee electronic messaging facilities are provided to FLCC employees for internal and external communications that serve legitimate college functions and purposes. The information communicated over FLCC electronic messaging systems is subject to the same laws, regulations, policies, and other requirements as information communicated in other media formats. The use of FLCC Employee electronic messaging facilities is subject to all provisions of the FLCC Network Usage Policy.
The capability of using e-mail distribution lists is provided to FLCC employees as a means of facilitating the communication of college business within the college community. E-mail distribution lists capabilities are provided to be utilized as a cost-effective means of dissemination of college information in that their use reduces the amount of paperwork distributed through other established means (such as through inter-office mail). Material sent to FLCC e-mail distribution lists should be applicable only to the group being sent to, and should pertain to college business. For a full description of guidelines for use of FLCC distribution lists, please go to: FLCC E-mail Distribution Lists Usage Guidelines
Unacceptable Use
Unacceptable use includes, but is not limited to:
Use of FLCC’s electronic messaging facilities:
- for personal profit.
- for political purposes.
- to interfere with the privacy, security, and legitimate work of others.
- to intention all y interfere with the performance of the network.
- to perform unauthorized copying or transmission of software. to attempt to violate any connected computer system's security.
- to access data being transferred through the network or files on any computer connected to the network without the owner's permission.
- to spread computer viruses, Trojan horses, worms or any program designed to violate security, interfere with the proper operation of any computer system, or destroy another user's data.
- to transmit "chain letters," Unsolicited commercial e-mail (UCE), or advertisement of your skills in order to secure employment.
- in any manner which violates any federal, state, or local law.
- involving the use of a username or account belonging to another individual without their permission.
- employing subterfuge to avoid being charged for use of the network or any computer systems attached to it.
- for the transmission of material that is harassing or unlawful.
Content Disclaimer
FLCC is not responsible for material viewed or downloaded by users from the Internet using FLCC’s electronic messaging facilities. The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that some of these pages may include offensive, sexu all y explicit, and inappropriate material.
Privacy
FLCC e-mail and electronic messaging resources are not personal and private. FLCC Institutional Computing Services and other administrative staff may routinely access employee user data for legitimate business purposes, to diagnose and resolve technical problems, and to investigate possible misuse of FLCC computer systems and resources.
E-mail Retention Policy
Since e-mail is a communications system with finite storage, unneeded messages should not be retained for extended periods of time. Users should remove all unneeded e-mail communications in a timely fashion. Deleted e-mail is recoverable for a period of 14 days past the time of deletion. E-mail system backups are retained for 30 days. If a user needs to retain information in an e-mail message for an extended period, they should transfer it to an appropriate electronic, hardcopy, or other filing system. Please see http://paws.flcc.edu/~taylorjm/archive.htm for more help.
User Responsibilities and Procedures
If FLCC Institutional Computing Services personnel request that you cease an electronic messaging activity because of its negative impact on the network or other users, you are expected to cease that activity immediately.
Users are responsible to manage the size of their mailbox. For more information go to: http://paws.flcc.edu/~taylorjm/mailboxsize.htm.
The individual who applied for a computer account to access FLCC’s Electronic messaging facilities is responsible for any misuse of those facilities performed with that account.
Users should change their passwords often in order to protect users and their data. The following recommendations are provided for selecting passwords:
- Pick passwords that are difficult for someone else to guess.
- Avoid words that may appear in the dictionary.
- Use both uppercase and lowercase letters.
- Select a password that has imbedded numbers or punctuation and consists of multiple joined words.
- Do not write your password where an unauthorized user may find it.